Use of Facilities & Rentals

rSchool Facilities Scheduler is the Online Facilities Reservation System used by WHRHS.

The Facilities Scheduler handles the whole spectrum of booking buildings, rooms, and fields for all school activities plus all community and external group use of our spaces.

How to Use rSchool:

1. You must self-register for an account in rSchool. Click HERE to Start.
2. Wait for your approval email.
3. Click HERE to log in to your account to place Facilities Requests. Bookmark this page.
4. Review and follow the WHRHS instructions for reserving space- click on the appropriate tab above: Internal Groups or External Groups.
5. Wait for email of approval/denial of your Facilities Request. To check the status of your request, log in to your account and click on the Request History tab.

*External groups: following submission of all paperwork and rSchool approval, the Business Office will contact you via email with their final approval and invoicing.

QUICK START GUIDE FOR REQUESTERS

*After school hours and weekends- groups not scheduled in RSchool Facilities Scheduler will not be allowed access to the building.

 

WHRHS Co-Curricular Clubs, Teachers, Coaches, Administration, and Support Staff:

1. Submit an RSchool Facilities Request for all activities, classes, meetings, sports practices, testing, and events outside of the daily rotating drop schedule.
2. Include all setup requests and notes regarding the activity or event.
3. Submit WHRHS fundraiser paperwork to the Co-Curricular Coordinator (if applicable).
4. All approvals will be done through RSchool. You should receive a notice via email when the event is approved by administration.

QUICK START GUIDE FOR REQUESTERS

*Teachers will not be required to submit a request for space to use their own classroom immediately after school for tutoring. 3:30 pm is the cut off- any tutoring after that time will need to be scheduled in advance.

*After school hours and weekends- groups not scheduled in RSchool Facilities Scheduler will not be allowed access to the building.

 

External Groups & Booster Clubs:

1. Create an RSchool Facilities Scheduler account by clicking "Become a Requester" on the homepage. Follow the steps given. You will receive an email notification once an administrator approves your account.
2. Login to your account via the homepage and fill out a Facility Request Form
3. Complete and attach the following necessary documents with the Facility Request Form by clicking on Attach File: Upload.

• Use of Facilities Application 
• Janet’s Law Waiver
• A signed "Use of Facilities" BOE policy
• Roster List of students attending the event (Groups 1-3)
• Certificate of Insurance
• Letter of Determination from the IRS for Nonprofit Organizations

The above documents will need to be submitted within 3 days for each facility request. Failure to submit this will delay the facilities request approval process or may result in denial of the request.

Facilities may be reserved up to one year in advance, but individuals and groups must reserve facilities at least 60 days prior to any event.

*External Groups 2, 3 & 4: The Business Office will contact you with pricing & an agreement only after receiving all paperwork. Please review the Watchung Hills Regional BOE District Policy 7510- USE OF SCHOOL FACILITIES for the pricing schedule.

*Events or activities to be held on Sundays require additional approval by the Superintendent.

QUICK START GUIDE FOR REQUESTERS

*After school hours and weekends- groups not scheduled in RSchool Facilities Scheduler will not be allowed access to the building.

Setup Requests

You may view the list of IT equipment, furniture, and setup items under the Other Needs tab of the Facility Request. Please fill out this form with the quantities of items needed for your activity. Notifications will then be automatically routed to the appropriate department with details about the setup.

You may also add details under the Setup Notes tab to your RSchool Facility Request.

* Sternos or other open flame food warming devices are not allowed at WHRHS. 

* The use of a propane grill requires a permit from the town prior to use and must be kept at least 25 feet from any building.

Should you have any questions or run into a scheduling conflict while using rSchool, please email the appropriate department contact:

WHRHS Facilities (Classrooms, Offices, Cafeterias, Other, Parking Lots): Ms. Jennifer Zervopoulos, Secretary of Operations, jzervopoulos@whrhs.org

WHPAC (PAC, Theater, South Auditorium, Front Atrium): Mr. Chris Valenti, Production Manager, cvalenti@whrhs.org

Athletics (Gymnasiums & Fields): Mrs. Lisa Martins, Administrative Assistant to the Athletics Director, lmartins@whrhs.org